AI Powered AP Automation Software
Compliance first AP, AR, and Expense automation for SAP mid market, in the markets where e-invoicing mandates are going live now. One workflow engine, native clearance, self serve approval design, live in weeks.
Evaluating AP Automation Software?
Here is what Docnova built, and in what order. Docnova started from its existing e-invoicing and compliance engine, already covering France, Germany, Romania, Poland, and Serbia, the countries where e-invoicing is mandatory, and built AP, AR, and Expense automation on top of that engine. Wherever e-invoicing becomes mandatory next, Docnova is built to adapt to that country’s specific requirements. Mandate compliance was part of the design from day one, not a module added afterward.
One Platform for Accounts Payable Automation and Mandate Compliance
Every invoice, already compliant
Docnova captures invoices as native e-invoicing data, including Peppol, XRechnung, ANAF, KSeF, and SEF, validated against each country’s rules before they ever reach an approver.
Structured data first, scanning only as a fallback
Most invoices arrive already structured, so there’s nothing to guess. For suppliers who still send PDFs or paper, capture falls back to OCR, treated as the exception rather than the engine everything depends on.
2- and 3-way matching, with room for reality
Invoices match against purchase orders and goods receipts automatically, with tolerance thresholds for the small variances that would otherwise stall a payment.
Approval logic your team designs, not ours
Start with a ready-to-use approval matrix, then extend it with conditions and parallel review as you grow, with no developer ticket and no consultant needed.
SAP-native, either direction
Pull data from your ERP, or let your ERP push to Docnova and collect postings later, with no new inbound firewall ports either way. The same integration layer also connects to Microsoft Dynamics, Oracle, and NetSuite.
Catches the change that matters most
When a vendor’s bank details change, Docnova flags it automatically and pauses auto-approval until a second person confirms.
Compliance built into the engine, not sold separately
The same engine that validates country e-invoicing and tax rules feeds directly into your AP workflow, so a mandate change updates once and everything downstream is already current.
Always know where an invoice stands
One running view shows whether an invoice is captured, coded, awaiting approval, or posted, so nothing is a mystery until month-end.
Why Docnova Fits Every AP Team
Mandate First
Docnova is compliant everywhere you operate, with clearance already built in for France, Germany, Romania, Poland, and Serbia. Most AP software treats a country’s e-invoicing mandate as something to add later, once a customer asks for it. Docnova is built mandate first, for the markets going live right now.
Fast and Self Service
Docnova goes live in weeks, and your team can change its own approval rules directly, with no consultant and no six month project. Large global platforms are built for enterprise scale rollouts that take years, and that weight is exactly what mid market finance teams cannot absorb.
One Engine
AP, AR, and Expense all run on one compliance aware workflow engine, built SAP native. Tools that only do one slice well, like payments alone or expense management alone, mean stitching together multiple vendors and multiple compliance layers instead of running just one.
The three things above are a promise. Here is the product behavior behind each one.
How Docnova’s AP Automation Software Actually Works
No More OCR Guesswork
Most AP tools were built to solve a scanning problem. Vendors send PDFs or paper, so the product’s core job becomes reading images and guessing at fields with OCR. That approach carries a permanent cost: misread amounts, mismatched currencies, and an accuracy rate always described in “up to X%” terms. Because Docnova already speaks e-invoicing and mandate clearance natively, a growing share of invoices arrive as clean, structured data with nothing to scan, since there was never a picture to begin with. OCR still exists, but only as a fallback for the suppliers who need it, not as the engine the whole product depends on.
Any ERP, Zero New Firewall Ports
A lot of AP automation software is built around one integration direction, where the tool reaches into your ERP. That is a hard sell for security conscious, SAP native environments. Docnova supports the connection in either direction. Your ERP can pull data, or it can be the one to initiate contact, sending data out and checking in for anything ready to post back, so nothing new has to be opened inbound. A lightweight local agent covers fully on premise, firewall locked setups.
Approval Flows That Fit Your Team
Most AP tools ship a fixed approval chain modeled on a generic org chart and call it “configurable” if you can edit a threshold. Docnova starts with a straightforward approval matrix that covers most invoices from day one, and lets that process be shaped further as you grow, with conditional branches, parallel review, and waiting periods, all without a developer ticket or a consultant for every change. That is the self service part of going live in weeks.
Compliance Built In, Not Bolted On
In a lot of finance tech stacks, AP automation and e-invoicing compliance are two separate products from two separate vendors. In Docnova, the same engine that validates a country’s tax rules and invoice formats feeds directly into the AP, AR, and Expense workflow. When a mandate changes, the validation logic updates once, and the workflow that depends on it is already current, instead of waiting on a second integration project.
No More OCR Guesswork
Most AP tools were built to solve a scanning problem. Vendors send PDFs or paper, so the product’s core job becomes reading images and guessing at fields with OCR. That approach carries a permanent cost: misread amounts, mismatched currencies, and an accuracy rate always described in “up to X%” terms. Because Docnova already speaks e-invoicing and mandate clearance natively, a growing share of invoices arrive as clean, structured data with nothing to scan, since there was never a picture to begin with. OCR still exists, but only as a fallback for the suppliers who need it, not as the engine the whole product depends on.
Any ERP, Zero New Firewall Ports
A lot of AP automation software is built around one integration direction, where the tool reaches into your ERP. That is a hard sell for security conscious, SAP native environments. Docnova supports the connection in either direction. Your ERP can pull data, or it can be the one to initiate contact, sending data out and checking in for anything ready to post back, so nothing new has to be opened inbound. A lightweight local agent covers fully on premise, firewall locked setups.
Approval Flows That Fit Your Team
Most AP tools ship a fixed approval chain modeled on a generic org chart and call it “configurable” if you can edit a threshold. Docnova starts with a straightforward approval matrix that covers most invoices from day one, and lets that process be shaped further as you grow, with conditional branches, parallel review, and waiting periods, all without a developer ticket or a consultant for every change. That is the self service part of going live in weeks.
Compliance Built In, Not Bolted On
In a lot of finance tech stacks, AP automation and e-invoicing compliance are two separate products from two separate vendors. In Docnova, the same engine that validates a country’s tax rules and invoice formats feeds directly into the AP, AR, and Expense workflow. When a mandate changes, the validation logic updates once, and the workflow that depends on it is already current, instead of waiting on a second integration project.
E-Invoicing Compliance in Every Country You Operate
France
Factur-X, UBL, CII, PA and e-reporting
Germany
XRechnung, ZUGFeRD and Peppol
Romania
RO e-Factura
And more countries worldwide
Malaysia
MyInvois and LHDN
Turkey
e-Fatura and e-Arşiv
Belgium
Peppol and eFactuur
Who Is Docnova Flow Designed For?
Finance teams operating across multiple countries
Teams processing supplier invoices across more than one country or ERP without wanting a separate technology stack for each.
IT and security teams
Teams that do not want to open inbound firewall access to the ERP simply to enable a finance tool.
Growing finance organizations
Organizations that have outgrown a rigid approval chain but are not ready for a BPM consulting project lasting several years.
Shared services centers
Centers consolidating AP processes across entities and ERPs that were never designed to communicate with each other.
AP Automation and Mandate FAQs
What is AP automation?
Software that automates how a business receives, codes, matches, approves, and pays supplier invoices, replacing manual entry and paper based approval chains.
How does AP automation software work?
It captures an invoice, proposes GL coding, matches it to a purchase order if one exists, routes it for approval, and posts the result into your ERP.
Does AP automation replace my ERP system?
No. It works alongside your ERP, handling the invoice to approval process and posting the result in.
How is Docnova different from other AP automation software?
Structured e-invoice capture instead of OCR, ERP connectivity without inbound firewall ports, self serve approval design, and mandate compliance built into the same engine, for SAP mid market teams.
Is Docnova compliant with Romania’s e-Factura mandate?
Yes. e-Factura (ANAF) is live and mandatory for B2B invoicing, and Docnova’s clearance is built in.
When does Poland’s KSeF become mandatory, and is Docnova ready?
KSeF becomes mandatory in 2026. Docnova tracks the rollout so your compliance status stays current.
Is Docnova ready for Serbia’s SEF system?
Yes. SEF is live and mandatory, and Docnova’s clearance for it runs on the same AP, AR, and Expense engine.
Does Docnova support France’s e-invoicing reform (PDP)?
Yes. The PDP reform is phasing in through 2026, and Docnova tracks the phased requirements.
Does Docnova use OCR?
Only as a fallback for suppliers still sending PDFs or paper. The primary path is native e-invoicing data.
Does Docnova require opening inbound firewall ports on our ERP?
No. Docnova supports a mode where the ERP initiates the connection, so nothing new opens inbound.
Which ERPs does Docnova support?
SAP (ECC and S/4HANA) natively, plus Microsoft Dynamics 365, Oracle, NetSuite, and others.
Can we customize the approval workflow ourselves?
Yes. A ready matrix works out of the box, and the process extends without a developer ticket or consultant.
Does Docnova only do AP, or also AR and Expense?
All three, on the same compliance aware workflow engine.
How long does it take to implement Docnova?
First invoice fully posted within two weeks, often within days on a direct ERP connection.
Is Docnova only for large enterprises?
No. Built specifically for the SAP mid market. A basic approval matrix and one integration mode is enough to go live.
How much does Docnova cost?
It depends on invoice volume, entity count, and which of AP, AR, and Expense you need. Talk to our team for a quote.