Managing invoices can be a repetitive, time-consuming task, especially when you’re juggling other responsibilities. That’s why Melasoft has introduced MelaAI, a smart chatbot built directly into the platform to make invoice handling as smooth as having a conversation.
Whether you’re looking to create an invoice from scratch or extract data from a PDF, MelaAI handles it for you in seconds. No more switching between tools, scanning for numbers, or manually typing in details. Just ask, and MelaAI does the rest.
What is MelaAI?
MelaAI is Melasoft’s built-in AI assistant designed to simplify and automate invoice-related tasks through natural conversation.
It works like a smart colleague who understands what you need. Want to generate an invoice? Just tell it who it’s for, what items to include, and it will take care of the formatting. Got a stack of PDFs? Upload one, and MelaAI will analyze the invoice using OCR (Optical Character Recognition) to extract all the important data, like invoice number, dates, company names, and totals.
Unlike basic chatbots, MelaAI isn’t just answering questions, it’s performing real tasks within the platform.
Feature Spotlight: Create Invoices via Chat
Creating invoices can feel like a chore, but with MelaAI, it’s as simple as sending a message.
Instead of filling out forms manually or jumping between templates, just open the chat and say something like:
“Create an invoice for ACME Corp for €1,200 for software development.”
Within seconds, MelaAI will respond with a ready-to-review invoice. It auto-fills company details, breaks down line items, calculates totals, and formats the invoice in a clean, professional layout.
You can easily:
- Add or remove items via chat.
- Change dates or payment terms.
- Download the final invoice in PDF format.
- Save or send it directly from the Melasoft platform.
This is especially useful for freelancers, small business owners, or anyone who needs to move fast and avoid unnecessary admin work.
Smart Invoice Analysis & OCR
Uploading an invoice shouldn’t mean hours of manual data entry. With MelaAI’s built-in OCR and analysis tools, you can drop in a PDF and let the chatbot do the heavy lifting.
Just upload the file in chat, or drag it into the platform, and MelaAI will instantly scan the document, extract relevant data, and present it in a clean, structured format.
What MelaAI can extract:
- Invoice Number
- Invoice Date
- Due Date
- Company Name & Address
- Line Items & Totals
- VAT, discounts, and tax fields (if applicable)
Whether it’s a scanned invoice or a digital PDF, MelaAI uses OCR (Optical Character Recognition) and intelligent parsing to understand the structure, even when formats vary.
It’s not just reading the invoice, it’s understanding it.
This is perfect for bookkeeping, auditing, or quickly verifying vendor invoices without needing another external tool.
Why MelaAI is a Game Changer
MelaAI doesn’t just save time, it transforms how you work with invoices.
By combining natural language chat with smart document analysis, it eliminates the friction of traditional invoice workflows. Here’s why that matters:
1. No More Manual Data Entry
Whether you’re generating or analyzing invoices, MelaAI handles the details. You won’t need to copy-paste line items or double-check totals, it’s all handled instantly through chat.
2. Speed Without Sacrificing Accuracy
Invoicing that used to take 10–15 minutes per file now takes under 1 minute. And because MelaAI reads directly from the source files, the chance of human error drops dramatically.
3. User-Friendly for Everyone
You don’t need to be an accountant or tech-savvy user. If you can send a message, you can use MelaAI. It’s designed to be intuitive and helpful, no matter your level of experience.
4. Perfect for Small Teams and Solo Professionals
Whether you’re a freelancer invoicing clients or part of a small finance team handling vendor bills, MelaAI fits right into your workflow, no complicated setup, no steep learning curve.
How to Get Started
Ready to see what MelaAI can do?
Getting started is easy. Here’s how:
- Log in to your Melasoft platform account.
If you don’t have one, sign up here.
- Open the MelaAI chat panel.
You’ll find it in the main dashboard or invoice module.
- Start chatting!
Try simple prompts like:
- “Create an invoice for BlueOcean Ltd.”
- Review and take action.
MelaAI will guide you through the next steps, whether that’s downloading, saving, or sending the invoice.
- (Optional) MelaAI OCR credits
If you want to test the PDF analyzation feature you can buy credits so that MelaAI does the invoice analyzation for you
Conclusion
MelaAI is more than just a chatbot, it’s your new invoicing co-pilot.
With its ability to generate invoices via chat and extract structured data from PDFs using OCR, MelaAI brings speed, accuracy, and simplicity to an often frustrating part of running a business.
Whether you’re a freelancer, accountant, or part of a growing team, MelaAI helps you spend less time on paperwork and more time on what matters.
Try it today and let the invoices handle themselves.